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Privacy Policy

This Privacy Policy applies to the Ami website which is owned by Oxford Computer Consultants.

Oxford Computer Consultants is committed to protecting and respecting your privacy and security. Whenever you provide us with your personal information via our website “Site(s)”, we will treat that information in accordance with this policy, our terms and conditions and current UK Data Protection legislation. By using the Site and any services we offer via our Site, you are agreeing to be bound by this policy.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.  This policy may change from time to time, so please check this page periodically.

Oxford Computer Consultants

Oxford Computer Consultants (OCC) is a company limited by guarantee (number 3521204). The registered address is 23-38 Hythe Bridge Street, Oxford OX1 2EP.

Data Protection

Your privacy is important to OCC and we are committed to respecting information about you. We are registered under the Data Protection Act (Notification No. Z7152789) and comply with its provisions.

Oxford Computer Consultants would like to keep in touch with you to let you know about the work we do to help reduce loneliness and social isolation. By submitting your email, address and phone number(s) on our Site, you are agreeing to being contacted in these ways by Oxford Computer Consultants. Any information that you agree to give us will be protected by technical and organisational processes. You can unsubscribe from these communications at any time by emailing us at hello@withami.co.uk.

We will share your data with the voluntary organisations that we work with. We will usually inform you (before collecting your data) if we intend to share your data with any third party. You can also exercise your right to ask us to stop processing your data in this way at any time by contacting us at hello@withami.co.uk.

What personal information is collected from you

When you visit the Site we collect various personal information which will include your name, address, contact details, preferences, IP address, and information regarding what pages are accessed and when.

How your information is used

We may use this information in the following ways:

  • To process your registration with our partner voluntary organisations.
  • To carry out our obligations arising from any contracts entered into by you and us
  • To verify your identity.
  • To seek your views or comments on the services we provide
  • To notify you of changes to our services
  • To improve our services or marketing purposes
  • To send you communications which you have requested and that may be of interest to you. E.g. information about activities, campaigns or fundraising.

Who has access to your information

We are committed to protecting the personal data of our supporters, customers and members. Any details you give us will be held in accordance with the Data Protection Act 1998. Oxford Computer Consultants is the sole owner of the information collected on this Site. We will not sell, share, or rent this information to third parties, unless we have your explicit permission to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime. Where you have given us permission we may contact you about other services and products or pass your details to similar organisations.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Cookies

Cookies are tiny software files that are stored on a computer or mobile device when an individual visits a website. Cookies allow websites to recognise that a user on an individual computer has previously visited the site. The cookies save some information about that user to improve services when they access the site again in the future. For example:

  • Enabling a service to recognise your device so that you do not have to give the same information several times during one task
  • Recognising that you may already have given a username and password so that you do not need to do it for every web page requested
  • Measuring how many people are using services, so that they can be made easier to use and that there is enough capacity to ensure that they are fast

Cookies used on the Ami website

The following cookies are used during the registration process:

Cookie Name Typical content Expires
PersonId An encrypted version of the Site’s internal identifier for the registering user When user completes registration or exits browser
PostCode The postcode used for search purposes As above
VisitedPages The pages of the registration process the user has visited so far As above
SelectedClientOrVOId An identifier of the client or organisation the user has selected As above
SelectedClientOrVO “Client” or “VO” As above
SelectedClientName The anonymised name of the client the user has selected, if any As above

The following cookies are used when logging in to the Site:

Cookie Name Typical content Expires
.AspNet.ApplicationCookie An encrypted version of the Site’s identifier for the user’s authentication session When user logs out or exits browser

The following cookies are used during all uses of the Site:

Cookie Name Typical content Expires
_ga Randomly generated number, used by Google Analytics to distinguish between visitors 2 years
_gat Number, used to balance the amount of requests sent to Google Analytics 10 minutes

Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage.  For more information about Google Analytics visit Google Analytics website.

Removing and disabling cookies

If you do not wish to accept cookies on to your machine you can disable them by adjusting the settings on your browser. However this will affect the functionality of the websites you visit. To find out more about how to delete and disable cookies, visit www.aboutcookies.org.

How you can access, update or delete your information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please update your profile. You have the right to ask for a copy of the information OCC holds about you (we may charge £10 for information requests to cover our costs in providing you with details of the information we hold about you).

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take employ security best practice to ensure that it is treated securely. The transmission of all information you send to, and receive from, the Site is encrypted. Once we receive your information, it is stored on our secure servers and protected by our strict security procedures.

Whilst we take reasonable steps to protect your personal information, the internet is not completely secure and as such Oxford Computer Consultants cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Where we have given (or where you have chosen) a password which enables you to access certain parts of our Sites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

What happens when visitors link to another site?

Our Site contains links to other websites. This privacy policy applies only to our Site‚ so visitors should always be aware when they are moving to another site and read the privacy statement of any site which collects personal information. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our Site.

18 or Under

If you are aged 18 or under you are not allowed to provide us with personal information. Please contact our partner Voluntary Organisations directly to find out if it is possible for you to volunteer for them.

Contact us

If at any time you would like to contact us with your views about our privacy practices, or with any enquiry relating to your personal information, you can do so by sending an e-mail to us at hello@withami.co.uk.

If you wish to access, correct or delete any of your personal data held by us, or if you have any questions regarding this statement, please direct them by emailing hello@withami.co.uk or by post to: Communications Manager, Oxford Computer Consultants, 23-38 Hythe Bridge Street, Oxford OX1 2EP